EXECUTIVE ASSISTANT TO THE OWNER
PREPARATOR

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EXECUTIVE ASSISTANT TO THE OWNER


The Executive Assistant will provide overall administrative and sales support to the gallery owner. The assistant will manage communication, administrative tasks, scheduling, and exhibition-related activities.

The assistant may be asked to communicate directly with clients on the owner’s behalf and is expected to have an eloquent and professional manner. Candidates must possess strong written and verbal communication skills and attention to detail.

Responsibilities include, but are not limited to:
- Provide overall administrative support
- Answer telephones and maintain and file documents
- Manage and organize personal and gallery-wide calendars
- Coordinate all domestic and international travel and accommodations
- Respond appropriately to time-sensitive mail, email, and phone calls
- Manage all calls and incoming inquiries from staff and clients
- Prepare materials for appointments and draft correspondence

Key Skills/Experience:
- Undergraduate degree and knowledge of modern and contemporary art
- At least two years' experience in an executive assistant role or in a museum, art gallery, or auction house
- Discretion and sound judgment
- Proven ability to work well in a fast-paced environment

Competitive compensation, health insurance, 401K, paid vacation and holidays.

Please email your résumé and cover letter to jobs@matthewmarks.com. Include the job title to which you are applying in the subject line.

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PREPARATOR


Matthew Marks Gallery is seeking a full-time preparator with prior gallery or museum experience. The position requires the ability to install and de-install artwork for exhibitions, client viewings, and art fairs, utilizing knowledge of art-handling and installation safety. The successful candidate will be able to complete both complex and basic tasks with equal diligence under the supervision of the senior director of operations and head preparator.

Responsibilities include but are not limited to:
- Maintaining the gallery’s exhibition spaces and viewing rooms
- Installing and de-installing a wide range of art, including heavy and oversize sculptures
- Packing artwork and providing shipping assistance to a team of registrars
- Assisting with exhibition and art fair planning and installation
- Procuring and managing supplies

Key Skills/Experience:
- Undergraduate degree and knowledge of modern and contemporary art
- Organized, detail-oriented, industrious, self-motivated, with good interpersonal and communication skills
- Ability to multi-task in a fast-paced environment and prioritize a range of responsibilities and requests
- Knowledge of art-handling and installation safety
- Familiarity with ArtBase preferred

Please email your résumé and cover letter jobs@matthewmarks.com. Include the job title to which you are applying in the subject line.

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NO PHONE CALLS, NO WALK INS PLEASE.